With around 11,000 employees, LBBW is Germany’s largest state bank and enables location-independent working. Like many other companies, the bank was faced with the challenge of how teams could work on joint tasks across different locations and in a virtual space: ‘We had various applications for collaborative working, but we wanted to focus on a central tool. Our focus was primarily on the joint development of concepts and the organisation of purely virtual and hybrid meetings and workshops. It was also important for us to integrate central functions such as a Kanban board,’ summarises Rüdiger Kinzel, one of over 30 Agile Coaches at the bank. In addition to the technical requirements, it was particularly important that the tool fulfils the bank’s strict security standards and is accessible without barriers.

Conceptboard as a bank-wide solution

After a careful examination of various solutions, Conceptboard was chosen. ‘Conceptboard fulfils all the requirements that are important to us,’ says Kinzel. ‘The GDPR and ISO certification, the accessibility of the tool and the proximity to the provider here in Stuttgart were also decisive factors for us.’

‘Conceptboard is intuitive and covers a wide range of use cases. As a result, the tool has spread quickly within the bank and is being used actively. After just six months, we have already reached the number of active users that we hadn’t actually planned until a year after launch,’ explains Christoph Warncke, who is responsible for Conceptboard at LBBW as Service Owner.  

The convincing advantages of Conceptboard:

• Security: Conceptboard’s high security standards, including GDPR and ISO certification, were a decisive criterion for LBBW.
• Efficient utilisation: Projects and processes can be created and edited in no time at all thanks to the intuitive operation and wide range of functions.
• Teamwork: Working together on whiteboards, documents and coordination promotes communication and exchange within the team.
• A variety of functions: From Kanban boards and voting to document management, Conceptboard offers everything needed for efficient collaboration.
• Design: Over 100 appealing templates and a constant stream of new functions, such as the table function, ensure a clear and structured presentation of information.

Learned in no time: it’s that simple!

‘Conceptboard is a real relief in day-to-day work and has become an indispensable tool,’ says Kinzel, summarising his experience. LBBW uses various training formats to familiarise employees with Conceptboard. ‘We have set up a community on our social intranet for questions about Conceptboard,’ reports Kinzel. ‘We also offer various training formats, both internal and on-the-job training.’

Success story: Conceptboard as a building block to inspire employees

With Conceptboard, the bank has found a tool that efficiently supports the teams in their work in a hybrid environment. The application enables projects and processes to be organised more efficiently and collaboration within the teams to be significantly improved. ‘Conceptboard has very quickly become a central building block in the bank’s collaborative tools environment,’ says Warncke, summarising the development within the company.

Give Conceptboard a try now and take your teams to the next level! 

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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The Vaillant Group, a leading manufacturer of heating, ventilation, and air conditioning technology, with a 150-year history of technological innovation, reimagined the concept of knowledge management using Conceptboard, the GDPR-compliant collaboration tool. Instead of one-sided, manual documentation, the Vaillant Group embraced creativity, joy, and teamwork to build, store, and simultaneously develop knowledge, sharing it with other teams—all within a single tool.

Efficient Knowledge Management Takes Priority

Collectively building, securing, and continuously developing knowledge is essential. This process allows for the emergence of new ideas and improvements in products. To actively foster the sharing and dissemination of information among all employees, the Vaillant Group sought software that enables organized and uniform knowledge management.

Conceptboard Emerges as a Tool of Choice for Knowledge Management at the Vaillant Group

Knowledge is not a static construct but a dynamic process that gains significance when applied and lived. Unlike conventional collaboration tools that merely facilitate file and text storage, the Vaillant Group required software that promotes visual collaboration and interactive exchange to bring knowledge management to life.

Selecting the right knowledge management tool meant it had to be versatile, intuitively usable, and easily accessible to external collaborators. The ability to upload and download files effortlessly was crucial. Ideas or documentation should not get lost and must be traceable in a history at any time.

Knowledge Management Demands Maximum Security

Committed to European data protection, the Vaillant Group places great importance on thoroughly vetting software before deployment. Opting to avoid the use of American service providers and seeking GDPR-compliant alternatives in the European market led the Vaillant Group to Conceptboard—a digital and secure online whiteboard collaboration tool based in Stuttgart. In addition, the customer service of Conceptboard is appreciated by Vaillant, as a dedicated contact person for tool management is provided, along with additional support through training and inspiration.

Rapid Acceptance and Intensive Use of Conceptboard

The intuitive and user-friendly nature of Conceptboard became evident at Vaillant within days of initial use. The rapid development and high demand for Conceptboard were apparent, as interest continued to grow daily through word of mouth. The administrator team quickly increased the initial number of 50 licenses, with the provided licenses growing nearly tenfold within a year—an undeniable success.

Conceptboard Application in Various Departments

Conceptboard finds application in various departments at the Vaillant Group, showcasing its versatility. Many departments quickly understood its value in facilitating information exchange and knowledge management. Others had specific projects in mind that could benefit from an online whiteboard. Conceptboard sees the most use in administration, human resources, marketing, and IT, gaining popularity even in upper management.

The company attributes the high acceptance of the collaboration tool to its interactive nature. and intuitive features. Everyone can participate in projects – whether they’re working on-site or online – which fosters a sense of connection to the tool.

The Vaillant Group teams use Conceptboard, for example, to collaboratively develop their strategy, focusing on establishing a clear direction and pinpointing areas for improvement. The collaboration tool fosters exchanges that enhance the collaborative process, enabling teams to create something unified rather than working individually. This approach not only enriches the experience but also makes processes more enjoyable and immediately tangible.

Full Empowerment: Workforce Self-Education

The Vaillant Group’s emphasis on sharing knowledge is evident in the tool’s rapid development. All employees regularly access existing boards from their colleagues to seek inspiration for their projects and use cases. This way, everyone acquires new knowledge about Conceptboard’s various functions quickly and effortlessly.

We are delighted and proud of the successful collaboration with the Vaillant Group!

Conceptboard in consultancy: Creating shared visions

The pandemic and the associated restrictions on personal interaction with clients have shown that purely analogue communication often is not sufficient to inform everyone equally in the project and to create a trusting working atmosphere. So the Ucon42 team searched for an appropriate solution that not only solves this problem but also provides a reliable basis for future collaboration.

Selecting the right solution

Security is paramount: Managing director Dr. Peter Urban attached great importance to an all-round carefree package in terms of data protection, as many of the clients, as well as Ucon42 itself, place great value on their own data sovereignty. Also, in the area of business or personal coaching, data protection and thus trust in knowing that personal data are in safe hands is of high importance. Given this, the choice quickly fell on Conceptboard, which is 100% GDPR-compliant and certified according to ISO 27001 standard. The intuitive user interface and the versatile features of Conceptboard were another plus for Dr. Peter Urban and his team.

Trustful collaboration from the start and in real time

One of the biggest challenges is to create a clear communication basis with the customer from the very beginning. Ideally, there is a common place where all participants can meet and exchange ideas regularly. Conceptboard is this place and offers a variety of functions to visualise and collaboratively edit ideas. This allows both sides to avoid misunderstandings and focus on the essentials.

“Thanks to Conceptboard, my clients and I can be on the same page from the start. The visual representation of concepts and strategies makes it much easier to develop solutions together that work.” – Dr. Peter Urban, Ucon42 GmbH

Building trust through visualisation: Clarity for long-term success

Another crucial aspect of Conceptboard is the visualisation of thoughts and ideas. “Through visualisation, misunderstandings can be avoided, and trust between customers and consultants can be strengthened,” explains Peter Urban. “What is said remains verifiable, whether through visualisation or written records. Although interpretations may vary, at least the agreed-upon words remain the same.”

Conceptboard thus creates a common basis for collaboration and ensures that the goals and expectations of all parties involved are clearly defined. To also reflect more comprehensive discussions on Conceptboard, Dr. Peter Urban uses the integrated voting function in Conceptboard and can thus shape the customer’s needs even more precisely.

Creating a common basis through transparency

In workshops, Conceptboard ensures creative exchange of ideas and intensive collaboration. “We can focus on specific content, promote interaction, and at the same time increase productivity,” explains Dr. Peter Urban. The diverse features of Conceptboard create a common basis for teams and customers to share and develop their visions.

Outstanding customer service: Personal support for maximum trust

Ucon42 not only appreciates the functionality of Conceptboard but also the customer service from Germany. When a board was accidentally deleted, the team received immediate help and personal attention. This personal support builds trust and ensures a positive experience when using Conceptboard.

“The personal service totally surprised me and is a real plus for me.” –  Dr. Peter Urban, Ucon42 GmbH

Realise visions together with Conceptboard

Are you ready to try Conceptboard yourself and successfully implement your customer projects with confidence? Test Conceptboard for 30 days for free!

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Successful transition to own instance

Siemens Healthineers excitedly transitioned to its own Conceptboard instance starting in 2022. Having been avid users of Conceptboard as part of Siemens since 2018 – the opportunity to control its own instance opened some exciting new possibilities to adopt changes and updates more quickly and tailor the solution to their organisation specifically. 

During the implementation period, the project team got to work with the help of dedicated support and account management from Conceptboard. The combined team was able to create a user-friendly transition with smooth results. And the best part? During the transition users could continue to use the platform for their collaboration. 

Conceptboard enhances implementation of global employee performance system

The benefit of Conceptboard only continued to grow as Siemens Healthineers began to develop its own instance. The solution has become an important tool in the rollout and implementation of the Siemens Healthineers employee performance system. These whole-company systems and processes reach all employees with methods, initiatives, and training to achieve business goals globally. When the team was developing these methods there was no better solution to use than Conceptboard. 

As the team becomes more mature in their rollout and the systems grow – the ability to teach and experience with the agile and flexible solution has proved very valuable. The ability to collaborate and communicate with employees regardless of location and organisation in an engaging and open way has allowed for new ideas and better outcomes. Overall, Conceptboard has become a very valuable solution in empowering employees to implement the systems and processes of the performance system at a rate that would not have been possible otherwise. 

Conceptboard has the interaction, collaboration and flexibility that allows the entire organisation to meet the ever-changing and expanding efforts.

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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This affects many municipalities, which is why Conceptboard aims to provide a data protection-compliant alternative. The City of Cologne consciously opted for the pilot project, as a cloud solution with data centers in Germany can also be a good alternative to a Data Center Edition in terms of data protection.

The migration of boards and accounts to the dedicated server went smoothly, prompting the city’s IT department to quadruple the number of licenses. 

In the future, the city plans to integrate Conceptboard with additional products to further optimize collaboration. To provide even more employees with access to Conceptboard, there are also plans to further increase licenses for the coming year.

Auxiliary board for the introduction of Conceptboard at the City of Cologne

Security and Acceptance: Challenges for Municipalities in Introducing Online Whiteboards and New Tools

When implementing new tools, especially cities and municipalities face significant challenges. In addition to protecting citizens’ information, the acceptance of the tool by users is also a key focus. Handling this requires careful planning and transparent communication to ensure smooth integration and fully capitalize on the benefits of these technologies.

Data protection as the top priority for authorities when introducing new tools

Data protection often poses the greatest hurdle for cities and municipalities in the public sector, as these institutions manage a variety of sensitive information. This includes personal data of citizens, confidential government documents, and other critical information.

Protecting this data is not only a legal obligation but also essential to maintain public trust in the digital transformation of public administration. The challenge lies in finding technology solutions that are both efficient and secure enough, and that comply with the strict data protection requirements set out in laws such as the General Data Protection Regulation (GDPR) in the European Union.

Cloud solution put to the test

The question of secure technology solutions inevitably leads to the topic of hosting. Compared to on-premises solutions, cloud solutions score with significantly less effort and high scalability. Municipalities benefit from efficient resource management and flexible adaptation to changing requirements. However, the location of data centers is crucial for comprehensive data protection in the cloud. According to the GDPR, these must be located in a country with an appropriate level of data protection.

Focus on high user-friendliness

Another important aspect in the introduction of new tools – especially those that improve collaboration – is to achieve broad acceptance among employees. The benefits of using the application only come into full effect when it is actively used by a large number of users. To achieve this, it is important to ensure the user-friendliness of the tool and to offer training that familiarizes employees with the various functions and benefits. This not only promotes the acceptance and integration of the tool into everyday work but also strengthens the sense of community and innovation within the administration.

Conceptboard Creates Optimal Conditions for Public Administration

When municipalities master the challenges of security and acceptance in introducing new tools, nothing stands in the way of efficient collaboration. Conceptboard offers optimal conditions for the public sector: As a 100% data protection-compliant platform, certified according to C5, with hosting and development in Germany, it meets the strict requirements of European data protection. This allows authorities to be confident that sensitive information is protected while ensuring smooth collaboration.

Would you like to learn more about how Conceptboard is being used in other companies? Then check out more success stories and discover how Conceptboard has helped other municipalities and organisations increase productivity and adopt digital workflows.

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Even before the Covid pandemic and the associated widespread transition to home offices, our client in the technology sector was interested in the attractive opportunities that Visual Collaboration brought. As part of an innovation programme, teams were to find solutions to challenges of digitisation. The vision: As a service provider in the office communication sector, to be a driver of innovation for the paperless office in the future and to develop new initiatives in this direction – both for our own employees and for customers. Part of the portfolio is to help companies digitise their business processes. Conceptboard is also used here.

Requirements for the “Connected Workspace”

Within the programme, an internal team was tasked with creating a platform for hybrid collaboration and looked for corresponding solutions. The goal was to find a “Connected Workspace” and to integrate it sensibly into the company. The requirements for the future tool: The “Connected Workspace” should be shareable with everyone and have a comment function as well as a moderation option.

The choice quickly fell on Conceptboard because it enables easy, intuitive, and location-independent collaboration on joint projects. In addition, the tool is GDPR-compliant and secured with state-of-the-art encryption. Thanks to the Enterprise-Ready approach, Conceptboard can be used immediately. Our solution was able to prevail over two other tools and was initially used at our client’s company for training, onboarding, and training purposes, to explain in a graphical way how internal processes work.

Key aspects in the selection of the Visual Collaboration Tool: Data protection and high intuitiveness

For our client, the following aspects were particularly important in choosing the tool:

Wide range of functions

The Visual Collaboration solution should be seamlessly integrated into our client’s everyday work. Several functions were crucial for this: document sharing, collaborative and password-protected work on the board with internal and external employees, comments, and task assignment. In addition, Conceptboard’s high interoperability with other solutions such as Microsoft Outlook, Teams, and Trello convinced. The Single Sign-On (SSO) also simplifies the login process, allowing employees to start working without detours.

Intuitive application

Since our Visual Collaboration Tool was to have an even wider range of uses at our client’s company later on, it had to be quick to understand and easy to use, while at the same time incorporating all the necessary functions.

Conceptboard was able to prevail in all criteria in the competition and was particularly popular among employees: After only three months of testing, our client decided on a permanent cooperation – which continues to this day.

High GDPR compliance through a provider from the EU

Protecting personal data is of central importance to our client. This should also be reflected in the future Visual Collaboration Tool. To keep data safe from unauthorized access, the future provider should have its headquarters in the EU. Conceptboard was able to convince here through ISO 27001 certification, its headquarters in Germany, and hosting in German data centres.

Conceptboard seamlessly integrates into the organisational structure

The employees who worked with Conceptboard were consistently enthusiastic. Experienced employees in particular recognized the diverse application possibilities of the tool and began to use it for various purposes. In order to also get all other employees on board and familiarize them with the tool, a short tutorial on the basics of Conceptboard preceded each workshop. This approach has proven successful and enables all employees to use the tool smoothly.

The advantages of the solution are particularly evident in location- and time-independent collaboration. The majority of employees continue to work from home. Conceptboard allows them to work together efficiently and creatively despite spatial and temporal differences. In the first year alone, Conceptboard’s usage increased by 600%, from 50 to over 330 users.

What’s next with Conceptboard?

Meanwhile, Conceptboard has established itself in the company and the advantages of the tool have become known: more and more employees want to use the Visual Collaboration solution for their daily work. Working on the boards has become a central part of collaboration in the company, which is why it also has a high priority in the onboarding process for new employees. A position specifically dedicated to using the board has been set up to train employees in using the tool.

In the future, our client wants to intensify collaboration with Conceptboard and use the tool on a large scale for further projects. To achieve this, the teams are working closely together to create new, needs-based templates for daily work with Conceptboard.

Do you want to learn more about how Conceptboard is being used in other companies? Then check out more success stories and find out how Conceptboard has helped other organisations become more productive and smarter in their ways of working.

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One important tool among the agile methodologies for Hanseatic Bank is Design Thinking. Design Thinking is an innovative and creative process aimed at putting customer needs at the forefront. This approach enables the development of innovative solutions to problems and the offering of products or services tailored precisely to the desires and requirements of the target audience. Consequently, and due to collaboration in cross-functional teams, as is the case at Hanseatic Bank, the likelihood of success for new ideas significantly increases. The method of Design Thinking is implemented in the form of Design Sprints. Comprising six phases, the ideal outcome of a Design Sprint is a tangible representation of an idea, commonly referred to as a prototype.

Claudia Andresen, Agile Coach at Hanseatic Bank, shows us how Conceptboard, as a visual collaboration tool, supports the execution of a remote Design Sprint and significantly influences the quality of the final outcome.

Successfully Conducting Design Sprints in a Hybrid Work Environment

Amid the challenges of remote work and the limitations imposed by the Covid-19 pandemic, Claudia Andresen, Agile Coach at Hanseatic Bank, faced the task of guiding a cross-functional team in developing a prototype for a new product. The challenge was to find a solution to overcome the spatial barriers between participants while creating a lively, creative, and interactive atmosphere for the Design Sprint.

How does a Design Sprint work?

A Design Sprint consists of six phases: understanding the problem, building empathy towards customer needs, synthesising all gathered information, and developing ideas based on these insights. In the fifth step, a prototype is created – a tangible representation of the idea – to gather feedback from potential users in the final step.

What is Prototyping?

Prototyping is a particularly important phase in the Design Sprint. By creating a prototype, an idea can be quickly visualised, making it easy to understand. Various forms of prototypes can be used, from tangible prototypes made of materials like clay or Lego to digital representations using mock-ups or websites. After completion, the prototype is presented to the target audience, and their feedback is collected. At the end of the Design Sprint, there is a validated prototype that serves as a solid foundation for further product or service development.

Conceptboard Creates an Interactive Atmosphere During the Design Sprint

Design Sprints typically span several days, leading to an intense and information-rich working atmosphere. Collaboration tools create transparency and provide participants with a better overview of requirements and content developed. Conceptboard proved to be an ideal solution for this purpose.

The online whiteboard offers essential features for natural interaction during a workshop:

1. Real-time collaboration, regardless of location and time.
2. Use of drawing tools such as digital sticky notes, shapes, icons, and building blocks for visualising ideas.
3. Persistent availability of content and the option to download.
4. Structured work through section division.
5. Live moderation for easy workshop facilitation.

However, a fundamental criterion for this decision was data privacy. For Hanseatic Bank, it was important to find a solution that ensured comprehensive data protection through hosting in Germany. Conceptboard met this crucial criterion, ensuring not only a successful but also a secure Design Sprint.

Design Sprint Process with Conceptboard

To prepare for the Design Sprint accordingly, Claudia Andresen used various drawing tools and pre-made templates from Conceptboard to make the workshop engaging and divide it into meaningful sections.

The Design Sprint workshop began with an introductory round called the “Market of Skills,” allowing team members to get to know each other better and define roles during the Design Sprint. Thanks to Conceptboard, all participants quickly uploaded their pictures to the board.

Once everyone had filled out their profiles, it was easy to see who possessed which skills and, therefore, assumed the appropriate role.

Through playful activities like the scenario “How to make a toast,” participants became familiar with the methodology of Design Sprints and quickly learned the basic functions of Conceptboard: placing text and sticky notes, as well as inserting icons or images.

For Claudia Andresen, using Conceptboard means both ease and acceleration: “Conceptboard helps me make the process transparent and clear for myself and all participants. This way, the goals are clear, and we can focus better.”

Efficiently and Successfully Creating a Product Prototype with Conceptboard

The benefits of Conceptboard became apparent in its usage. Conceptboard’s intuitive interface allowed every team member to seamlessly integrate into the process and focus on the “what” rather than the “how.” Additionally, dividing the board’s content into sections helped provide structure and organisation to manage the vast amount of information, allowing everyone to review and internalise the results afterward.

The use of Conceptboard supported the concentration of participants during the Design Sprint and enabled them to work on tasks more efficiently than in an in-person workshop.

The online whiteboard not only provided a framework for purely digital collaboration but also integrated elements of the analog world such as photos and videos, leading to a diverse and dynamic experience. This combination of digital and analog efficiency contributed to a high-quality workshop experience and outcome.

Even after the conclusion of the Design Sprint, the board continued to be valuable. It allowed the prototype to be presented within the company without much effort, as everything was already on the board. Moreover, there were no additional tasks for documenting and recording, saving valuable time and resources.

„Despite the abundance of information, a coherent overall picture emerges on the board at the end of the day. This provides a solid foundation and a clear direction for the next steps. The use of Conceptboard leads to a more comprehensive and advanced development as well as a higher quality of the product prototype.” Claudia Andresen, Agile Coach at Hanseatic Bank.

Where is Conceptboard Used at Hanseatic Bank?

In addition to its use in Design Sprints and other workshops, Hanseatic Bank utilises Conceptboard for a variety of other collaborative projects and use cases. Before the introduction of Conceptboard, kick-off events, for example, required a lot of time and organisational effort. With Conceptboard, the preparation and participation in these events were simplified, the time investment reduced, and the documentation quality improved.

Conceptboard has gained popularity among all employees who want to improve processes and bring about changes together. Whether Product Owners, Project Managers, Team Leaders, or even Department Heads, Conceptboard is used in various areas.

Nowadays, the collaboration tool is an integral part of Hanseatic Bank. New employees learn how the online whiteboard works and how to use it during the onboarding process. Additionally, they are educated on what to consider when placing personal data on a board.

Conceptboard is Changing the Culture of Collaboration

Through the implementation of Conceptboard, the culture of collaboration and innovation at the company has been maintained and further developed even during the pandemic. Seamless collaboration in a hybrid work environment, the ability to integrate various media, and increased efficiency in meetings have led to sustainable success.

Hanseatic Bank values Conceptboard as an efficient collaboration tool that enables employees to work in a modern and sustainable manner.

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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To ensure engaging and effective online workshops continue after the Covid-19 pandemic, management and technology consultancy Detecon relies on the innovative collaboration tool Conceptboard. Let Sarah Backofen, Agile Capabilities Consultant at Detecon, guide you through the seamless integration of this tool into the company and how remote workshops are conducted today.

Conducting High-Impact Online Workshops with Conceptboard

The introduction of Conceptboard was a direct response to the hurdles posed by the pandemic. Restrictions on physical presence made conducting client workshops considerably challenging. Detecon’s consultants needed an efficient tool to continue offering high-quality consultancy services, even when not physically present. Conceptboard enabled them to conduct workshops with clients online, maintaining the quality of Detecon’s consultancy services.

“In the midst of the pandemic, Conceptboard enabled us to effortlessly shift from in-person workshops to online sessions. We not only maintained the quality of our workshops but also generated genuine value and valuable content.” – Sarah Backofen, Agile Capabilities Consultant at Detecon

A crucial factor in selecting a collaboration tool, alongside its features, was compliance with data protection regulations. Due to Conceptboard’s stringent requirements concerning the storage and processing of sensitive data, the choice fell on the provider from Stuttgart.

Facilitating Smooth Onboarding: Fundamental Training Approach for All Employees

The key to successful implementation of Conceptboard within the consultancy firm lay in providing comprehensive fundamental training to all employees. Every employee had the opportunity to extensively acquaint themselves with the tool and understand its functions. 

To widely distribute training throughout the organisation, Sarah Backofen’s team developed a gradual approach, starting with in-depth training for specific chapters within the organisation, followed by sessions for assistants, and eventually extending to all interested employees at Detecon. This established a uniform foundation for Conceptboard usage, enabling employees to navigate the online whiteboard quickly and efficiently. The open training is available in both German and English. Furthermore, Teams channels are available for short-term assistance or inspiration.

Results Achieved with Conceptboard

1. Effective Online Workshops with Clients: Conceptboard streamlined the process of conducting client workshops virtually, centralising ideas and tasks efficiently. This approach not only saved time and money, but also allowed participation from individuals worldwide without incurring travel costs. 

“With Conceptboard, we save time, money, and achieve excellent results! We conduct almost all our workshops online, making it easier for our clients too.” – Sarah Backofen, Agile Capabilities Consultant at Detecon

2. Seamless Asynchronous Collaboration: Conceptboard facilitates uncomplicated collaboration for large teams scattered across various time zones or with different working hours. This feature allowed continuous contributions to ongoing discussions, fostering the development of ideas and best practices.
3. Enhanced Internal Processes: Detecon utilises Conceptboard for both complex tasks like event planning and straightforward task management. This creates a structured work environment, improving collaboration and information flow within the company.

Harnessing the Power of Templates for Enhanced Efficiency

To assist employees with the right tools and provide support in the form of templates, a company-specific template for using Conceptboard in online workshops is available. This template includes a rough structure for the workshop and allows individual customisations. This makes Conceptboard’s use for remote workshops as straightforward as possible.

Own template for conducting workshops with Conceptboard

Another template contains all the specific graphics of Detecon. These graphics can be easily customised and reused on other boards. This creates a clear structure, allowing a consistent visual identity in client interactions.

Conceptboard Template of graphics and slides in Detecon’s corporate design

“Conceptboard enables us to receive feedback or input from ten different individuals within two minutes – a process that would take at least ten minutes if conducted sequentially. The timer function also proves invaluable in setting time frames.” – Sarah Backofen, Agile Capabilities Consultant at Detecon

Elevating External and Internal Collaboration

These new approaches to internal and external collaboration have opened new avenues for Detecon. The collaboration tool enables employees to focus better on their core tasks by offering efficient task management and improved collaboration. Workshops with clients not only run smoother, but also become more successful due to preparation and execution with Conceptboard. 

The introduction of fundamental training for all employees lays a solid foundation for optimal tool usage, showcasing how this new level of collaboration presents exciting prospects for the company. It demonstrates how technology can significantly enhance work processes, paving the way for a future where seamless collaboration knows no boundaries.

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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Founded in 1869 by Gottfried Windmöller and Hermann Hölscher, this medium-sized machinery manufacturer has evolved into the world leader in machines and systems for the production and processing of flexible packaging. The corporation employs 3,200 people globally. 

While many other companies struggled significantly during the pandemic, W&H’s traditionally partnership-oriented approach and swift adaptation to the new circumstances concerning “New Work” have paid off.

Strong relationships facilitate the transition to New Work

During the pandemic, Windmöller & Hölscher demonstrated the high value of successful collaboration once again. Both externally, with suppliers and customers, and internally, within the workforce, there was a rapid adaptation to the new realities of “New Work.”

With the pandemic, virtual communication via video meetings and calls became crucial. There also was a new demand for digital visual collaboration, like remote workshops.

It quickly became evident that an online whiteboard could provide valuable support for remote workshops and other forms of visual collaboration. This enables employees to exchange work results and collaborate on various tasks regardless of their location.

After initial attempts using the integrated whiteboard function in Microsoft Teams, it became clear that additional requirements were essential for successful digital collaboration. Editing documents, such as PDFs, and utilizing ready-made templates were not adequately possible with MS Whiteboard. 

Through collaboration with other companies and the adoption of “New Work” practices, many employees had the opportunity to test alternative whiteboard providers. This led to the desire for a comprehensive, unified solution for digital collaboration at W&H.

GDPR compliant collaboration with Conceptboard

However, the tested tools did not meet Windmöller & Hölscher’s strict data privacy and security requirements. The signal to the IT department that such a tool was needed was acknowledged. A data-compliant solution that could handle large files with consistent performance and is hosted within the EU was required. After thorough research, Conceptboard was chosen.

Conceptboard revolutionizes collaboration at Windmöller & Hölscher

With an initial 20 users, the number of active users increased to 180 in just four months. A positive trend was quickly evident:

• Employees rapidly acquired knowledge of using Conceptboard. After onboarding and user training, Conceptboard was quickly and easily adopted by employees.
• Key users, internal Conceptboard experts, successfully used the tool in numerous workshops, further spreading its use within the company.
• In addition to traditional applications like brainstorming, a variety of ready-made Conceptboard templates are also utilized.
• The integration of Conceptboard with MS Teams allows boards to be incorporated into chats and controlled directly through screen sharing.
• Conceptboard’s transparent hosting and security policies greatly facilitated the decision to adopt the tool. Meeting W&H’s security requirements was essential.
• The potential of the Visual Collaboration Tool is far from exhausted, as it offers many features that have not yet been fully utilized, such as audio conferences.

When acquiring know-how is not just straightforward but also enjoyable, the company hits the jackpot.

Making collaboration more versatile with Conceptboard

Today, a majority of employees use Conceptboard. “Conceptboard is part of our daily toolkit alongside other tools like MS Teams,” says IT Application Manager Joshua Jenkins. Workshops and many hybrid events are conducted using Conceptboard.

A noteworthy example from the IT department is the event “Focus Days,” a hybrid workshop format aimed at strengthening communication within Windmöller & Hölscher. The goal of this workshop was to collaboratively find solutions within the IT department to streamline inquiries and enhance communication efficiency between IT and other departments.

Using Conceptboard, all the different channels were initially gathered and grouped on a board with sticky notes. Participants could then vote with virtual dots on which channels were currently used for communication and which should be used for future IT inquiries.

Every participant could contribute to finding solutions, saving a lot of time during the initial discussion of the situation. Based on this foundation, a vision for communication between departments and IT was developed.

“Thanks to Conceptboard, amid the swift transition to digital and hybrid workshop formats, we were able to concentrate on the workshop’s content, leading to favorable outcomes. ” Joshua Jenkins, IT Application Manager

For team-building activities, Windmöller & Hölscher uses Conceptboard’s Icebreaker Templates. Whether remote, hybrid, or in person, employees quickly become more engaged in meetings and get to know each other better. Conceptboard has become an integral part of “Daily Standup” meetings. “With Conceptboard, we’ve found a way to provide our users with a tool that enables real visual collaboration,” says Joshua Jenkins.

Employees are very satisfied. Due to its diverse applications, they can use Conceptboard every day. The tool has found a permanent place in the daily toolkit of many W&H employees and will continue to support virtual, hybrid, and digital collaboration.

Through its collaboration with Conceptboard, Windmöller & Hölscher is well-prepared for the future of collaboration. That’s a reassuring feeling. A strong partnership for a successful future.

Windmöller & Hölscher KG has discovered Conceptboard as a new standard in digital collaboration – and has had as much fun as success in exploring new paths. If you too want to discover how Conceptboard can advance your company optimally, please reach out to us here. We look forward to your inquiry!

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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Yunex Traffic, the global leader in intelligent traffic systems originally founded under the Siemens umbrella, recognised this challenge and took a proactive approach to revolutionise their manufacturing meetings with the help of Conceptboard, the Online Whiteboard solution for data sensitive organisations.

This case study highlights how Yunex Traffic transformed their daily stand-ups in manufacturing, resulting in maximised efficiency across many various departments, streamlined decision-making, and ultimately, a significant boost to their overall productivity.

Mastering the art of keeping daily meetings effective

Picture this: During Covid, Yunex Traffic found themselves grappling with a common predicament faced by many companies – the struggle to keep production up and running, although working remotely. This mainly influenced daily stand-up meetings where a large group of stakeholders talk about the current status of every production line with the goal of keeping production running smoothly. Formerly held in person, sitting side-by-side in a meeting room, using a large physical whiteboard, they now faced the challenge to keep these hybrid meetings informative and as simple as possible, although conducting them remotely. But how can you create a proper overview of multiple production lines for a variety of stakeholders from different departments working remotely?

Conceptboard enables seamless collaboration

Recognizing the need for a solution, Yunex Traffic looked for a tool to bring people together, solve large-scale projects, ensure effective decision-making and in the end, manage implementation.

Head of Global Manufacturing at Yunex Traffic, Simon Martin had worked on other major projects with Conceptboard before and remembered them being a real success. “It is quite a nice solution because it is real-time collaboration and it works seamlessly”, he says. So, they decided to try Conceptboard for this challenge, too.

With the implementation of Conceptboard, Yunex Traffic’s manufacturing meetings underwent a remarkable transformation. Before, the team was often caught in a cycle of lengthy discussions and lacked transparency since so many teams participated in the meeting. They would use walls and lots of sticky notes without diving into each topic, although taking more time in sum. “Daily meetings should be quick”, asserts Simon Martin.

One board, one single source of truth

Conceptboard solved these challenges and provided them with a user-friendly interface that enabled real-time collaboration, easy agenda management, and seamless knowledge sharing. It became the central hub for all information concerning production, allowing team members to stay aligned and accountable. “In our lean manufacturing environment, breaking down targets to individual areas and providing real-time information to everyone is essential for hitting our goals”, explains Simon Martin. With the help of Conceptboard, focus is maintained, transparency is promoted and time is saved.

Conceptboard as visualisation and documentation for the daily stand-ups in manufacturing

The board for the daily meetings is created monthly. It is set up as a grid, where each production line fills a row and each day a column. Each daily meeting has a different focus. On this day all production lines (boxes from top to bottom) are viewed from a certain perspective, for example safety on Monday, quality on Tuesday and so on.

Next to every topic is a traffic light showing the current status. If the traffic light is green, there is no need to discuss, if it is amber or red, it needs to be reviewed.

Before the meeting, each team prepares their slot and puts the information in the sections provided.

“Conceptboard is great because anyone can access it, so we have a common view on things. When working in such large-scale projects with many different people, you tend to find that everyone has their own report format. In this case, Conceptboard created consistency and uniformity.” – Simon Martin, Head of Global Manufacturing

Every day a different person takes the moderation and therefore keeps the focus on what is currently being discussed. This way, the meeting gets even more effective because no one strolls all over the board and loses focus. “It offers valuable knowledge that holds people accountable, ensuring transparency and preventing anyone from escaping their responsibilities”, states Simon Martin. On top of that, the board is shared globally between all stakeholders and offers all you need to know at one glance in real-time.

Pushing efficiency in manufacturing to new heights

With Conceptboard, Yunex Traffic production teams can go into more depth than before without spending more time in the meetings. The traffic light system provides additional transparency, so dependencies become visible: when a traffic light in the process turns red, you only need to look at what comes before and after it for teams to understand the impact it has on what they do.

Also, in case of vacation or sickness, it’s easy for everybody to moderate the meeting because all information is on the board. “That’s the way it should be, everyone is able to present it”, Simon Martin conveys.

After Covid times have passed and most people are working on site again, it was decided to keep the board. When working from home now, people don’t have to come to the office for one single meeting. This helps the new way of working efficiently and as a large organisation Yunex Traffic recognised that Conceptboard contributes to offer a good work-life balance for their employees.

“You should learn from every experience. Embracing emerging technologies that enhance your capabilities is essential.” – Simon Martin, Head of Global Manufacturing

The journey of Yunex Traffic showcases the positive impact that effective meeting management can have on a company’s overall productivity and success. By embracing Conceptboard, they have elevated their manufacturing meetings to new heights, fostering a culture of collaboration, accountability, and streamlined decision-making. The scheduled 20-minute daily meetings are now met without requiring staff to walk around the site after the meeting for necessary updates, ensuring all questions are addressed and resolved.

The story of Yunex Traffic is a testament to the organisation’s commitment to continuous improvement and their proactive approach in leveraging technology to enhance their operations.

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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Remote work without silo thinking with a collaboration platform

Working across cities and state borders is one thing, while collaborating between different teams and departments is another. What has been already a challenge before the pandemic was further amplified during the transition to remote work: EnBW employees worked in isolation from each other and only exchanged information within specific areas.

Especially in hybrid teams, knowledge silos can quickly form, leading to information gaps. Communication takes place across numerous channels, information gets lost, and digital visualisation of ideas is often inadequate.

Knowledge: What is visual collaboration?

Visual collaboration provides a way to efficiently connect teams at home and in the office, creating a shared space for work. It utilises visual representations such as drawings or mind maps to present and share complex relationships or ideas in an accessible manner.

Visual collaboration can take place in both virtual and physical environments, for example, through the use of smart boards, enhancing understanding and collaboration among participants. Whether virtual or on-site, the advantage of a digital board lies in its unrestricted availability, anytime and across borders. Contents can be accessed and edited from anywhere, even at a later time. Additionally, the editing history is chronologically visible, enabling transparent traceability of work steps. This allows team members who were not involved in the entire process to quickly grasp the progress of a brainstorming session or project planning.

Conducting workshops with Conceptboard as if they were on-site

Creating a virtual space for collaboration was also the goal of EnBW Energie Baden-Württemberg AG. At the beginning of the pandemic, it quickly became clear that employees with a lot of customer contact or those involved in product development needed a suitable tool to conduct workshops as if they were on-site or to collaborate on creative topics such as design thinking or the development of a customer journey. A certain range of features, data security, pre-defined templates for important use cases, access for external individuals, moderation capabilities, and chapter logic were particularly important to them. Therefore, Conceptboard was quickly chosen.

The GDPR compliant tool enables fast, intuitive, and location-independent collaboration on shared projects. Thanks to its enterprise-ready approach, the tool could be introduced at EnBW without detours, and now, instead of the originally planned 50 licences, it is used by over 7,000 active users per month with around 17,000 monthly accesses by all employees.

“Progress and successes are directly visible to everyone when working with Conceptboard. As a result, new, more transparent processes were quickly embraced. The visual aspect plays a significant role. Employees have the results of their work in front of them at the end of each day. This promotes motivation to use a new tool,” – Handan Kartal, Lead Product Owner Digital Workplace & Smart Collaboration at EnBW

Transparency as a compelling argument for all employees

For the successful implementation of new tools and processes, employee-centered change management and thorough onboarding are always necessary. Merely introducing an application and providing training is not enough. Employees often initially react sceptically to new transparent tools, quickly feeling controlled and micromanaged. Therefore, one question should be clearly answered from the beginning: What is the advantage for the individual work routines of the workforce? The efficient use of Conceptboard facilitates daily tasks, improves collaboration, and saves time. Ideas and brainstorming sessions are stored in a secure location and can be easily and uncomplicatedly shared across hierarchies.

Internal transparency should not compete with data protection, but rather benefit from it. Like many other companies in the energy and utilities sector, EnBW has strict requirements regarding data protection and therefore was searching for a tool that is GDPR-compliant and places great emphasis on data security. Conceptboard can meet the high demands of EnBW through its own ISO 27001 certification, as well as the certifications of its hosting partners, its headquarters in Germany, and hosting in German data centres. All data in the Conceptboard app is additionally encrypted with established multifactor authentication (MFA) AES 256-bit because not all MFAs provide equal protection against phishing attacks.

Creating a new digital corporate culture with Conceptboard

EnBW has succeeded in utilising the positive aspects of transparent visual collaboration. Moreover, the new processes have brought about a change in the digital corporate culture. Conceptboard has become indispensable for employees: Teams can use various boards to conduct the entire planning and communication for a project. The shared overview, the history mode, which allows the chronological replay of a board’s progress, as well as the live cursor function, ensure that changes are easily traceable and each individual’s contribution is visible. The comment function, which allows questions and annotations to be made directly on individual elements, enhances clarity. At EnBW, teams create efficient workflows, quick alignment processes, and a visual platform for creative collaboration.

“Conceptboard has become the virtual space where we meet for collaboration. Thanks to the impulses from the individual teams, it has now become the central platform for creative collaboration and efficient teamwork in our company, and it is indispensable.” – Handan Kartal, Lead Product Ownerin Digital Workplace & Smart Collaboration bei EnBW

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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Project “digital workplace”

With the Ki:GO strategy, the city of Kiel aims to shape the digital transformation towards a modern administration and prepare the city for the future in the best possible way. The specific goal of this movement is to provide employees with a “digital workplace” that enables various work models, particularly remote work. Ki:GO involves the employees of the municipal administration in the journey of a lasting digital change.

Vision of the City of Kiel for digital administration

Digital transformation occurs in various disciplines, one of which is visual collaboration in times of hybrid workplaces and connected structures. In search of digital tools with diverse functionalities for decentralised collaboration, the city sought solutions. “The Ki:GO movement strongly emphasises competency development and aims to positively change the attitude of employees towards new digital applications. Therefore, new programs should be particularly user-friendly and easy to learn,” explains Franziska Rimmele, who, as a Digital Coach, enables and supports employees in a practical manner as part of the movement.

Conceptboard as foundation for digital collaboration

To establish the foundation for the digital workplace, the city decided to implement an online whiteboard, Conceptboard, where projects can be planned and worked on conveniently, regardless of time and location. In addition to promoting remote work, an online whiteboard aligned with the goal of introducing new agile methods such as SCRUM. Conceptboard has become the tool of choice for these associated plans. It was important that employees could directly share documents, assign tasks, and provide comments within the tool. Conceptboard fulfilled all these requirements and, furthermore, was the only visual collaboration application compatible with the touch functionality of the Promethean smart boards used by the city of Kiel.

Conceptboard meets the regulatory requirements of the administrative apparatus

In the public sector, there are particularly high requirements for software procurement. To protect sensitive data, standards for data privacy and security are strictly regulated. Compliance with the highest security standards was the decisive argument for choosing Conceptboard as a provider that is compliant with data protection regulations.

“We have found that among the providers of visual collaboration tools, Conceptboard is particularly suitable for public administration. Unlike tools with similar functionalities, Conceptboard is hosted on servers in the EU.” Jesko-Alexander Zychski, Deputy Chief Digital Officer of the state capital Kiel

“Furthermore, Conceptboard offers the possibility of an EVB-IT contract, which helps us meet the procurement requirements. The fact that Conceptboard is based in Germany and offers a Dedicated Server Environment, where only the city’s data is stored, were also factors that influenced the decision.”

Secure conditions enable a relaxed onboarding process and make it easier for employees to adapt to a new way of working. Better safe than sorry.

Versatile digital collaboration with Conceptboard

In a short period of time, Conceptboard has become an integral part of the workflows at the municipal authority, being used across departments for various tasks. It is utilised for capturing processes, team-based planning, and restructuring of projects. Additionally, Conceptboard serves as a presentation tool and a participatory whiteboard in hybrid meetings and events. It is also employed in content creation for e-learning, such as developing worksheets and other materials.

Moreover, Conceptboard enables the easy involvement of external individuals or organisations from the Kiel community, as well as from other municipalities or cities. This facilitates inter-municipal exchanges and promotes integration with society.

“Conceptboard, as a digital whiteboard, supports the digital cultural transformation in administrations with its functionality and provided templates.” Franziska Rimmele, Digital Coach of the City of Kiel

Within a short span of time, the City of Kiel not only restructures its own way of working, but also engages its external partners through Conceptboard. This lays the foundation for the modernization of the entire state of Schleswig-Holstein.

What’s on the horizon with Conceptboard

“With the introduction of Conceptboard, we have taken a significant step towards achieving our goals for the Ki:GO movement: participation, self-learning, and new non-hierarchical forms of work,” summarise Jesko Zychski and Birte Rassmus, who, as change managers, drive the Ki:GO movement in Kiel. “Through this new form of communication and collaboration, we can advance the digitalization of administration both internally and together with the people of Kiel in an interactive and efficient manner, thereby developing new digital services for our citizens.”

The City of Kiel benefits from the numerous pre-built templates available in German and the continuous development and integration of new templates, widgets, and interfaces with other IT programs. They make use of the integration options for their own intranet, self-learning environments, or the chat program Mattermost. This makes it even easier to share and locate created boards.

“Conceptboard is particularly suitable for public administration as it meets several requirements (EVB-IT contract, hosted in the EU, can be operated in compliance with GDPR), offers a wide range of features, and can thus accommodate various tasks – from daycare meal planning to team meetings and presentations.”  Jesko-Alexander Zychski, Deputy Chief Digital Officer of the state capital Kiel

Regardless of where the journey leads and what other application possibilities are discovered, Conceptboard is a valued partner of the City of Kiel and provides support in the right areas when it comes to exploring new paths.

Do you think Conceptboard is just the right tool for you? Find out how Conceptboard can especially support you in the public sector.

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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DB Cargo Logistics, a subsidiary of DB Cargo, specialises in rail logistics and develops logistics solutions beyond mere rail transport. The company focuses on the automotive, timber, pulp and paper, as well as consumer goods sectors. The complex field of activity requires constant out-of-the-box thinking for new logistics concepts, methods, and customised solutions.

Driving location-wide collaboration with Conceptboard

The shift toward digital and mobile working has significantly increased the need for software that facilitates creative collaboration across different locations. DB Cargo Logistics sought an uncomplicated and user-friendly solution to bring its teams closer together. Particularly for structuring new topics, working across locations, and developing requirements digitally.

Collaborating intuitively with Conceptboard

After an extensive testing phase, DB Cargo Logistics chose Conceptboard. The tool’s intuitive application was a convincing criterion, as working with Conceptboard is easy and straightforward. With a variety of pre-designed templates, the tool contributes to advancing creative exchange and changing perspectives, which creates new impulses. The uncomplicated onboarding of the collaboration tool and the support provided by Conceptboard’s customer service also convinced the DB Cargo Logistics team. Given Conceptboard is fully compliant with data protection regulations, it’s the obvious choice when handling highly sensitive customer data.  

When choosing a collaboration tool, it should be as versatile as possible to allow new processes to develop naturally.

Discovering numerous ways to utilise Conceptboard

It quickly became apparent that Conceptboard offers a wide range of possibilities for virtual collaboration: the voting function allows for faster decision-making. Additionally, presentations can be conducted using Conceptboard. The various options for structuring boards with so-called sections make it easy to present content in a clear and organised manner, especially in moderation mode.

“Conceptboard offers excellent guidance through workshops or projects.” – Hanna Reich, Project Manager at DB Cargo Logistics.

In addition to its use in workshops or as support and documentation during brainstorming, Conceptboard is equally suitable for gathering feedback or agile project management. With its unified interface, all employees can join at their own level, learn the system, and make use of it.

To embark on new paths, one must change perspectives and seek inspiration. Utilising ready-made templates is particularly effective in achieving this goal.

Here are some of DB Cargo’s favourite templates: 

• Sailboat retrospective to collect feedback, for example, after events.
• Icebreaker templates as an introduction during events

“Conceptboard provides us with an environment where we can not only collaborate but also be creative. Above all, the templates provide inspiration and thereby promote creativity. Finally, the fact that we can brainstorm together on Conceptboard easily convinced everyone.“ – Hanna Reich, Project Manager at DB Cargo Logistics

DB Cargo Logistics chooses safe cooperation with Conceptboard

A software which can be used by the entire company needs a bulletproof guarantee when it comes to data protection. Conceptboard is a market leader in terms of data privacy, allowing users to engage in their processes without concerns. All security questions are covered and thoroughly controlled by Conceptboard. This ensures that nothing can go wrong in digital collaboration. 

Security always takes precedence. When choosing a collaboration software, you need to set the right priorities ­­­­­­­­– especially when it comes to data protection standards. 

DB Cargo Logistics has discovered a new standard in collaboration with Conceptboard, enjoying both fun and success in exploring new paths.

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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New Work Means New HR

In order to be attractive for the best potentials and to gain them, HR Departments have to meet new requirements and change expectations regarding the New Work concept. The motto is: “Work anywhere, anytime”, the challenge “best of both worlds”. 

At Conceptboard everybody can work 100 % from home, no matter where home is for him or her. Especially since the pandemic, the working world has drastically changed in this aspect. 

Onboarding processes are a particular challenge. Even during their first days or weeks, many of our new colleagues work hybrid or even fully remote. During this time, it is critical to offer the colleagues quick and individual support. It is important to pick them up where they are and to accompany their progress.

Doing all this from a distance is not always easy. During the initial days, the new employees might feel uncomfortable asking questions they cannot ask from desk to desk.  In addition, it was initially difficult for me in HR to combine all the important documents and information in one place for new employees at home and on site.

Our solution: A hybrid online planner with Conceptboard. Besides its intuitive handling, it also offers us data security and data sovereignty, which are essential to the planner’s implementation for such topics.

“Printed text documents are not interactive or sustainable. With Conceptboard we and our new colleagues can design the onboarding process individually and can illustrate the important information in a clear and well-structured way.” – Nathalie

How to create an interactive Onboarding Process

We like to show the whole process on a board with the Onboarding Journey. Many new hires take this journey, which makes the board the perfect tool for onboarding a group of people.

Use template

This board offers us a detailed, yet clear timetable for the onboarding phase. Here you can store all the necessary information new team members need during their first days of work, for example, a meet and greet, training appointments and guides for working at Conceptboard. The easy usability of the boards, including links to important documents, makes it quick and easy to personalize the plans. There is a big advantage, especially in the interaction field. Conceptboard provides remote interaction, so new employees can always leave questions and remarks on the board, adapt the plan, if necessary, and document their progress in particular. This is motivating and fun, too.

A major advantage, however, is the interaction that Conceptboard also enables remotely. New employees can leave questions and remarks on the board at any time, adapt the plan if necessary, and in particular record their progress. This is motivating and fun!

Conceptboard enables close communication with the HR team, which is what good onboarding is all about. – Nathalie

The detailed documentation that takes place automatically as a result also gives other team members a good overview of the onboarding status. Is a training still pending? Is an important new document missing for the respective team? Supervisors, buddies and mentors are always in the picture with the board and can get involved and help shape the process themselves in a short way.

Company Processes at a glance

Using a board to present our processes in a simple way has proven its worth. That’s why we provide new colleagues not only with their own onboarding board, but also with other templates that we use.

Our Task Tracker is another helpful tool to become familiar with our way of working and to organize your own tasks early and in a well-structured way.

Important HR topics, but also those of the other departments, are regularly discussed in hybrid all-hands meetings. Using our all-hands meeting board, the individual departments can work in their areas at the same time, exchange ideas and plan in a consistent format. This way, we don’t have a lot of individual presentations from the teams, but rather one big picture, which makes it easier for new employees in particular to get an overview of topics that are important at the moment.

Internally, we also rely on Conceptboard when it comes to our interactive Org Chart and our company map. This allows new employees to participate early and playfully, while the hybrid and remote workforce also gets some initial information about new people on board. This is a real icebreaker and promotes exchange. The experience of the past months has shown us that new forms of usage come up regularly.

Use template

Our new hires give us great feedback on this approach. Certainly, and this is an advantage of such boards, everything evolves with experience. The last few months have shown us that new forms of use are regularly added to the existing ones.

Our employees should feel comfortable and be able to develop. Close and permanent exchange are essential to a quick and profound development. This kind of development was not possible this way before, especially when it comes to hybrid or remote working models. – Nathalie

If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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The introduction of a new tool at KfW

At the end of 2020, KfW began introducing Conceptboard. The goal was to make everyday work easier for their employees and to promote digital collaboration.

As a coach, Kristian was part of the cross-professional cooperation that accompanied the introduction of Conceptboard. After their own intensive familiarization with Conceptboard with the help of our support materials, an interdisciplinary team developed concepts to quickly introduce employees to Conceptboard.

We asked ourselves: How can we introduce Conceptboard at KfW in such a way that as many people as possible can understand and use it quickly?

A beginner and advanced training was offered, as well as a weekly “question hour”.
The beginner training starts with an introduction to the basic functionalities. With simple exercises, even technically unaffiliated people become familiarized with the work and the possibilities in Conceptboard. The advanced training gives tips and tricks for creating boards and advanced functionalities.

In the initially weekly question hour, employees also had the opportunity to ask open questions and clarify problems quickly and easily. In addition, video material and a user guide for “self-learning” were created.

After a few months, the offer was largely discontinued, as the demand became less and less. Today, the training courses are only held on request, as colleagues are usually very good at helping each other and exchanging information on the possibilities offered by Conceptboard.

A lot of work has gone into creating the training courses so that as many employees as possible can use Conceptboard successfully and benefit from the new tool in their day-to-day work.

The international locations also became aware of the use of Conceptboard and got offered English trainings.

“I totally underestimated the impact of Conceptboard in our organization.”

From the beginning, the acceptance of Conceptboard was very high at KfW. Due to the intuitive user guidance in Conceptboard, the introduction to the new tool is usually completed quickly. It is the first collaboration tool to be used throughout the company.

The spectrum of areas of application is huge. Kristian himself uses Conceptboard in training sessions, synchronous and asynchronous retrospectives or design thinking workshops, among other things. He is also using Conceptboard for task organization to keep an overview of open To Dos.

For me, Conceptboard has replaced everything else.

“In collaborative work, Conceptboard is essential.”

The use of Conceptboard opens up many new possibilities for KfW that were not possible in a working from home environment. Workshops or meetings can be prepared asynchronously, which saves a lot of time. The follow-up of a workshop is also facilitated and the participants keep direct access to the developed contents.

Another time-saving feature is the ready-made templates for different work, analysis and business models, which many employees like to use.

Conceptboard also offers advantages in offline trainings. All content is stored directly. Thus, no content can get lost and can be retrieved at any time. This also eliminates the time-consuming creation of a photo protocol.

In addition, the use of digital post-its saves paper, which is good for the planet.

We are looking forward to accompanying KfW in their further steps with Conceptboard. If you want to discover more about how Conceptboard has empowered other organisations to boost productivity and efficiency, explore our customer success stories.

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